The Perth and Smiths Falls District Hospital Foundation (PSFDHF) respects the privacy of our donors, sponsors, volunteers, board members, and staff. We are committed to ensuring that appropriate measures and safeguards are in place to protect specific information that is held for the purpose of the Foundation. We adhere to all legislative requirements with respect to privacy. We do not rent, sell or trade mailing lists.

 

Directives

 

  1. Accountability
    PSFDHF will ensure that all private information is protected.

    Information will not be transferred to third parties without the consent (express or implied) of the individual.

  2. Identifying Purpose
    We understand that some of the information we hold on donors, sponsors, volunteers, board members, and staff is private, which is why we collect personal information only for the following purposes:

    – To establish and maintain a responsible relationship and provide ongoing service and support.

    – To conduct appropriate screening procedures for those volunteers and staff who may find themselves in a position of trust with the donors of the organization.

    – To develop, enhance, market or provide opportunities consistent with our mission and values

    – To maintain, manage and develop our programs and operations, through statistical review, solicited feedback and support.

  3. Consent
    Donors, sponsors, volunteers, board members, and staff do have choices and can refuse or withdraw consent for us to keep and use information. They may request that their name be removed from our various lists; they can refuse to provide personal information to us; and they may withdraw consent at any time. In all cases this may limit PSFDHF’s ability to provide appropriate service and support to these individuals.

  4. Limiting Collection
    The collection of personal information will be limited to that which is necessary for the purposes identified by the organization. Information will be collected by fair and lawful means.

  5. Limiting Use, Disclosure & Retention
    Personal information will not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as required by law. Personal information must be retained only as long as necessary for the fulfilment of those purposes.

  6. Accuracy
    At all times, we strive to keep personal information accurate and up-to-date for the purposes identified above.

  7. Safeguard
    Personal information will be protected, and/or disposed of, by security safeguards appropriate to the sensitivity of the information. Access to information will be on a “need to know” basis only.

  8. Openness
    PSFDHF will make readily available to interested parties specific information about its policies and practices relating to the management of personal information.

  9. Individual Access
    Upon request, an individual will be informed of the existence, use, and disclosure of his or her personal information and will be given access to that information. An individual will be able to challenge the accuracy and completeness of the information and have it amended as appropriate.

  10. Challenging Compliance
    PSFDHF will investigate all privacy complaints and respond appropriately. Complaint procedures will be kept in place and available to all donors, sponsors, volunteers, board members, and staff.